- When the person asks if you've got a minute, reply that you can give five minutes. When the five minutes are over, announce "Time's up" and say you've got to get back to work. [This is assuming that the subject was a garden variety matter and not a potential lawsuit or disaster.] You will come out way ahead on this one. I wish I could take credit for this idea but I first found it in one of Julie Morgenstern's books on time management.
- Limit your open door policy to certain hours every day. The rest of the time requires an appointment. Believe me, if the place is on fire, they'll tell you.
- Find a hideaway, such as a coffee shop or library, where you can go to collect your thoughts and complete work without interruption.
- Have a ten minute morning staff meeting where your direct reports review what's happening in their respective areas and whether they need to schedule a meeting with you. This is fast, efficient, and conveys a sense of urgency.
- Confront the interrupter. Tell him or her to save the information for a ten minute meeting that will be set for the end of the day.
These aren't fool-proof, but they can give you a fighting chance to reclaim your schedule.
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